Gaylord Rockies
SPONSORSHIP INFO AND FAQs

Thank you for your sponsoring Dykema’s 10th Annual Definitive Conference for Dental Service Organizations, to be held in person on July 19-21, 2023 at the beautiful Gaylord Rockies Resort in Denver, Colorado! We are excited to partner with you to help make this event a success. Below are some commonly asked questions from our sponsors. If you need further information, please contact the Dykema DSO team at DykemaDSO@Dykema.com.

 

HOTEL RESERVATIONS

Please have your team book their discounted room reservations with the Gaylord Rockies Resort as soon as possible. The discounted room rate is $293.00 inclusive of the $23.00 resort fee. Taxes and a $2.00 Aurora destination marketing fee apply. If you find that some or all of your preferred nights at the Gaylord are no longer available, we have listed other recommended hotels in the area to choose from. To review this information or to reserve your room, CLICK HERE.

 

SPONSOR/TABLE EXHIBITORS  PAYMENTS & CANCELLATIONS POLICY:

    • For all table exhibitor sponsorships, payment is due in full within 30 days of invoice receipt in order to guarantee your exhibitor space.
    • For all other event sponsorships, a 25% non-refundable deposit is due within 30 days of invoice receipt in order to guarantee your sponsorship.
    • Cancellation requests received prior to May 15, 2023 are entitled to a refund minus the 25% non-refundable deposit. Any cancellation requests received on or after May 15, 2023 will not be entitled to a refund but a non-refundable credit for a future Dykema DSO event.
    • If a company chooses to downgrade their sponsorship from a sponsorship level that originally included one or more tables to a new level that does not include a table, the table must be forfeited as it is part of the original sponsorship package.
    • In the event Dykema has to cancel or postpone the 2023 conference due to unforeseen or Covid-related circumstances, sponsorship payments will be rolled over to the rescheduled event. If a refund is requested due to event postponement or cancellation, 75% will be refunded less administration fees.
    • All cancellation requests must be made in writing. Voicemail and other verbal requests for cancellations are not valid. Cancellation requests can be emailed to dykemadso@dykema.com or mail to: Dykema DSO Group, Attn: Laura Blaine, Comerica Bank Tower, 1717 Main Street, Suite 4200, Dallas, TX 75201.

SPONSOR LOGO AND URL

Please provide a high-resolution logo and URL of the sponsoring company so we can add you to our sponsors page. Logos are requested within two weeks of sponsorship/exhibitor confirmation. Logo specifications are as follows:

    • Logos that fit horizontally in a proportionate 3×2 space is recommended.
    • Logos should be in .eps, .pdf or high resolution .jpg format.
    • Please logo and desired URL to dykemadso@dykema.com.

SPONSOR EXHIBIT SET-UP, TEAR DOWN and MANAGEMENT AGREEMENT:

    • Information to come.

IMPORTANT SPONSOR AND EXHIBITOR KIT INFORMATION

    • Information to come.

CONNECTING WITH ATTENDEES

Dykema does not release the attendee list, including emails, to sponsors or registrants. Any external solicitations that claim to provide a list of our attendees are not authorized or endorsed by Dykema and should not be considered reputable or accurate. To connect with any attendees during the conference, we encourage you to download the conference app. Email instructions will be sent to all registrants of the conference prior to the event.

 

All sponsorships come with at least one Universal LeadCapture license. Universal LeadCapture is a mobile application that enables exhibitors to gather leads with a single, consistent application.  You will be able to collect your leads’ contact information, retrieve their answers to your qualifying questions, and export this data after the event. If this is not a part of your current sponsorship, you can add the license for $500. Please contact DykemaDSO@Dykema.com to add this.

 

Still have general sponsorship questions that were not addressed on this page? Please contact the Dykema DSO team at DykemaDSO@Dykema.com.